GPDR Compliancy

GDPR Compliance: What You Need to Know About GDPR to Stay Compliant

GDPR, short for General Data Protection Regulation, is a rule that requires businesses to safeguard the privacy and personal data of EU citizens for every transaction that occurs within member states. Non-compliance by any company is something that could cost it dearly. If you do business in Europe, here is what you need to know about GDPR compliance.

The GDPR or General Data Protection Regulation was agreed upon by the European Council and Parliament back in 2016. This regulation was to replace the Data Protection Directive as the primary law that regulates how businesses safeguard the personal data of EU citizens in 2018.

Some of the key data and privacy protection requirements of the regulation include:

  • Providing users data breach notifications
  • Requiring consent from users for data processing
  • Safely handling data transfer across borders
  • Anonymizing collected personal data to protect user privacy
  • Appointing a data protection officer to manage GDPR compliance – applies to some companies
  • Who’s Subject to GDPR Compliance?

The General Data Protection Regulation is there to impose an even data security law on all member states, eliminating the need for each state to write/create its data protection regulations. That helps ensure laws remain consistent across the entire European Union. It’s worth noting that apart from EU members, companies that market their services or goods to EU residents, irrespective of their location, are also subject to this regulation; that means that GDPR has an impact on global data protection requirements.

GDPR Penalties for Non-Compliance

Compared to the Data Protection Directive, the General Data Protection Regulation has stiffer penalties for non-compliance. The rule allows SAs to issue out larger fines, which are typically determined by the circumstances of each case. Businesses that fail to comply with General Data Protection Regulation requirements are subject to fines of up to 4% of their total global turnover (annual) or up to €20m, whichever is greater.

What are the Steps to Ensure I Stay GDPR Compliant?

Access: The first step towards GDPR compliance is to make sure your company has access to all of its data sources. Irrespective of the technology being used, make sure you investigate and audit what user data is being stored and where it's being used. When it comes to GDPR compliance, you cannot rely on perception or common knowledge of where you think user data might be. You need to prove that you know where user personal data is and where it is not.

Identify: Once you have access to all of your data sources, the next thing to do is inspect these sources to see what personal information is available in each. Personal data is generally buried in semi-structured fields, which means parsing these fields to extract, catalog, and categorized personal information elements like social security numbers, names, and email addresses.

Govern: Managing personal data/information starts with defining what each piece of information means and then sharing this knowledge with the entire organization. When it comes to GDPR compliance, all privacy rules need to be documented and shared the different lines of business. That will help ensure that personal data is only accessed by the right people. For this to be possible, definitions and roles have to be established using what’s known as a governance model.

Protect: Once a governance model and the personal data inventory are established, the next step is to set up protection for sensitive data. There are three techniques you can use to protect data: anonymizations, encryption, and pseudonymization. It’s imperative that you apply the most appropriate technique as per the usage context and based on users' rights.

Audit: The last step to attaining GDPR compliance involves auditing. Auditing involves creating reports that show regulators that you:

  • Know what personal info/data you have and where it is located.
  • Properly manage the process of getting consent from those involved.
  • Can prove how user data is used, for what purpose, and by whom.
  • Have the proper processes in place to manage things like data breach notification, the right to be forgotten, etc.

We provide a variety of services that will help you achieve all of your goals.

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